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en:tech:sangham.net_email

email sangham.net

A email-account your_name@sangham.net is a gift in Dhamma, foremost valiable for the members of the Sublime Sangha, but also for the whole Buddhaparisada, if a keeping eight precepts or working on behalf of the Sangha.

General

Devoted Lay people have given and provide with the possibility to use an email account independent from worldly trade but as a gift of Dhamma.

The Ven. Members of the Sangha are always invited to let know a need of a given email account.

If you are a lay person, desiring to renounce the world of trade, you are also given to ask for an account. Please keep in mind that this is provided by Dana toward the Noble Sangha and their follower and that resources might be limited. So the account is not thought to be used outside of dhammic purpose.

Request an account

You are invited to ask for an email account, either:

Use of the webmail interface on mail.sangham.net

Once you have a registered account you can log-in through the web mail interface on https://mail.sangham.net.

You can start writing an e-mail by clicking the “Compose” button on the top left.

General attributes of the account

mail-server (= incoming/outgoing server for all protocols): mail2.sangham.net incoming supported protocols: IMAP, encrypted with SSL/TLS: port 993 (most recommended) IMAP, encrypted with STARTTLS: port 143

POP3, encrypted with SSL/TLS: port 995 POP3, unencrypted or encrypted with STARTTLS: port 110

outgoing supported protocols: SMTP, encrypted with SSL/TLS: port 465 (most recommended) SMTP, encrypted with STARTTLS: port 587 SMTP, unencrypted, or encrypted with STARTTLS : port 25 (only use if your e-mail software does not support encrypted SMTP)

online access: http://mail2.sangham.net Size: 50 MB (lay people) 100MB (monks), this can be enlarged in need. Currently no limit set. But might be good/necessary in the future.

Setup email on your devices

Since there are a huge variety of possible devices and mail programs out there, it is not possible to list how to configure settings in all of them. But the above information about supported protocols and port numbers is universal and should make it possible to configure e-mail sending and receiving on just about all possible e-mail software used today. Many modern e-mail programs will even be able to detect the right protocol settings automatically, after choosing only “IMAP” or “POP3” as the protocol for receiving, since standard ports are used here in every case.

IMAP vs POP3 Generally, it is recommended to use IMAP rather than POP3 for receiving e-mails. The difference is outlined below.

IMAP: All mailbox contents are synchronized between the server and the e-mail program on your device as soon as there is an internet connection. All changes (move, delete, …) in your e-mails done in your e-mail program locally are immediately synchronized to the server, if there is an internet connection. If you use the same e-mail address on different devices/e-mail programs, all changes are immediately synchronized between them all through the server as central storage. This makes it easier to manage your e-mail especially if using different devices/e-mail programs for the same address, and in case your device breaks, your e-mail folders will still look all the same when using another device later.

POP3: mailbox contents, only from the Inbox (not sent messages), are copied from the server to your e-mail program on your device. But no changes (delete, move to different folder…) done on your device will be sent back to the server. Some e-mail programs have the option to automatically delete messages from the server after they have been received. Some e-mail programs have options to delete messages on the server if you delete them in your e-mail program. But possible settings are quite inconsistent between different programs, and if you want to keep the same order on every used device, this is not possible automatically with POP3. Therefore, if you want to send and receive mails from your e-mail address and have them all available on different devices, POP3 is mostly not a good option.

Encryption settings E-Mails are stored unencrypted on the server. However, the communication between server and your device/e-mail program can (or, for receiving, even has to) be encrypted. Most modern e-mail programs will detect automatically what kind of encryption is possible and choose whichever they support. If you have the possibility to choose, it is generally recommended to use SSL/TLS instead of STARTTLS, because it is a bit more secure. But both are okay to use.

for Android-devices

Example to set up for using e-mail via POP3 protocol on an older Android tablet.

Detailed qestions can be raised at: ការកំណត់ដើម្បីឱ្យមានអ៊ីមែលនៅលើទូរស័ព្ទ - setting for email on mobile device in.

  • 1. Go to settings

  • 2. Select “new account”

email_1.jpg

  • 3. select “email”

email_2.jpg

  • 4. select “others”

email_3.jpg

  • 5. enter “email address”, “password” and select “manual

email_4.jpg

  • 6. select “POP3”

email_5.jpg

  • 7. fill in 'mail2.sangham.net', and “delete from server after…” and “next” and 'mail2.sangham.net', select “delete from server after, and “next”* :: email_6.jpg 8. check (possible correct) and next

email_7.jpg

  • 9. select what you like and “next”

email_8.jpg

  • 10. write account-name and name as you like and: DONE

email_9.jpg

Note: Consider to set a new signature for your email, since the standard “send by my xy-phone” doesn't look inspiring. This can be made at least by changing your settings after creation.

Setup for i-phone

Description needed

Setup for Mozilla Thunderbird on PC

Go to “Settings → Account Settings”

Enter your displayed name (choose as you like) and sangham e-mail address and password. Choose if you would like Thunderbird to remember your password or prefer to type it every time, by checking or unchecking the mark “Remember password”. Click “Continue”.

Thunderbird will now automatically detect the settings to choose fitting protocols and ports, if you have an active internet connection. Choose between IMAP or POP3 for receiving e-mails. (IMAP is usually the most convenient to use.) Thunderbird should automatically detect correct working server settings for the Server mail.sangham.net:

You may see that Thunderbird has chosen to use STARTTLS for encryption of the connection. This should work fine. But you can improve the security of the encrypted connection a little bit by clicking “Manual config” and selecting “SSL/TLS” instead of “STARTTLS” for both incoming and outgoing connection. You then also have to select “normal password” for the incoming and “encrypted password” for outgoing authentication method.

At the end, click on “Done”, and you should now be able to send and receive e-mails with your sangham.net e-mail address with Thunderbird.

Maintaining & Use

Please keep in mind that using gifts freely and that resources may be limited and so:

  • always delete no more needed emails from the server
  • do not use the account to access commercial web-sites incl. google, facebook and like-alike.
  • don't share your pass-word to someone else.
  • always let any problems you can not fix be known under the assistants on sangham.net

Changing settings

If you need your setting be changed, such as

  • sending copies to other accounts
  • change of pass word
  • change of address
  • adding email-alias…

…please contact the assistants in the forum or via email.

Currently there is no way that you can change certain settings by yourself and an administrator is needed to do such.

Security

Your pass word is usually not stored by anyone, so don't forget or lose it. If lost it is no problem to set a new one by the administrator.

Nobody has access to your email-account if not knowing the pass word. Even if an administrator would access, he would need it or change into a new one. No administrator of sangham.net has access to the email database. The server administrator (currently Upasaka Moritz) could access the contents of all e-mails stored on the server, even without knowing passwords. But he would not do it without permission.

en/tech/sangham.net_email.txt · Last modified: 2020/12/06 08:48 by Moritz